Webmail 2.0: What is a Tag?

Document created by alyssap on Jun 26, 2012Last modified by [shaw]bryce on Jun 16, 2016
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In Webmail 2.0, Tags allow you to more easily organize and locate your Webmail items by applying a keyword of your choice to email messages, contacts, and calendar appointments (tasks and events). Once a Tag is created and has been applied to an item, you can view a list of items that have been marked with the Tag. For more information about Webmail 2.0, please refer to: Webmail 2.0.

 

Tagging is similar to flagging, except that you can create and apply multiple tags to a single item to classify it under several categories simultaneously. After you create a tag, you can apply it to conversations, messages, or contacts.

 

On This Page

Creating a New Tag

Tag a Message, Contact or Calendar Item

Tag Multiple Messages or Items

View Tagged Items

Search for Items with a Specific Tag

Delete a Tag

Remove a Tag from an Item

 


 

Creating a New Tag

To create a new tag:

  1. Select the New Tag icon on the menu on the left side of the Webmail screen

    (click image for an expanded view)

  1. In the Create New Tag dialog box that appears (pictured below), type a name for the tag in the Tag Name field. Tag names can have any character except:
    • : (colon)
    • / (forward slash)
    • “ (double quotes)

 

  1. Choose a tag color from the drop-down menu
  2. Click OK

 

You can also create a new tag by right-clicking:

    • a message in your Inbox
    • a contact in your Address Book
    • an event in your Calendar

 

From the menu that appears, select Tag Message (or Tag Contact, Tag Event) and select New Tag [nt]. This will create a new tag and will subsequently tag the selected item once you have entered a name.

 

 

(Click image to expand)

 

 

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Tag a Message, Contact or Calendar Item

 

You can tag an item by:

  • Using drag and drop:  
  • Using the right-click menu: right-click a message (or contact, event) in your Inbox (or Contacts, Calendar), select Tag Message. Choose the tag name from the list that appears. Only tags not already applied to the selected item are listed.

 

(click image for an expanded view)

Tag a messageTag a contactTag an event

 

 

 

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Tag Multiple Messages or Items

 

To apply/remove a tag to multiple messages or other items at once:

  • Select all the items to be tagged using the check boxes in the left column
  • Right-click over any one of the selected items and choose an existing tag, New Tag or Remove Tag

 

(click image for an expanded view)

 

 

 

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View Tagged Items

 

For quick access to a list of your tagged items, locate the Tags column displayed in the Mail, Contacts or Calendar view, and select a tag. A list will populate, displaying all of the items you have marked with the tag you have selected.

 

(click image for an expanded view)

 

 

 

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Search for Items with a Specific Tag

 

To search for tags, type one of the following into the Search field:

  • tag: <"tag name">. Displays all tags with this name. e.g. entering tag: friends into the search bar will display all of the items you have tagged with the tag name: Friends

 

 

 

 

You can specify which type of Search results to include by pressing the button to the left of the Search button:

  • All Item Types: view all Mail, Contacts and Events which have been tagged with the Tag Name you have specified in the Search field
  • Mail: view the messages you have tagged with the Tag Name you have specified in the Search field
  • Contacts: view the contacts you have tagged with the Tag Name you have specified in the Search field
  • Events: view the events you have tagged with the Tag Name you have specified in the Search field

 

 

 


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Delete a Tag

 

To delete a tag:

  1. Click Delete

 

Please note: Deleting a tag removes the tag from any item that had that tag, but the items themselves are not deleted.

 

(click image for an expanded view)

 

 

 

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Remove a Tag from an Item

 

To remove a tag from a message:

  1. Right-click the message in the Inbox
  2. Select Tag Message
  3. Select Remove Tag. If there are multiple tags, you can select the tag you want to remove, or choose All Tags to remove all tags at once

 

(click image for an expanded view)

 

 

 

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Related Articles

 

Webmail 2.0

Webmail 2.0: Filters and Spam Settings

Webmail 2.0: Calendars

 


 

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