How to use Tags in Webmail

Document created by alyssap on Jun 26, 2012Last modified by shaw-jody on May 15, 2017
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In Webmail, Tags allow you to more easily organize and locate your Webmail items by applying a keyword of your choice to email messages, contacts, and calendar appointments (tasks and events). 

 

Creating a new tag

Tag a message, contact, or calendar item

Tag multiple messages or items at once

View tagged items

Search for items with a specific tag

Delete a tag

Remove a tag from an item

 

Creating a new tag
  1. Click the New Message dropdown button and choose Tag from the list.
  2. From the new popup, create a name and colour for your new tag and click OK.

  3. Your new tag will appear under your folders.

You can also create tags by right-clicking on an existing email and using the Tag Message option.

 

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Tag a message, contact, or calendar item

Right-click on an email, contact, or event to bring up the Tag Contact menu. Choose from existing tags or assign a new one.

 

Alternatively, you can drag-and-drop emails, contacts, or events onto the tag from a folder or calendar.

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Tag multiple messages or items at once

You can add or remove tags to multiple messages or other items at once using the checkboxes.

  1. Select all the items to be tagged using the checkboxes in the left column
  2. Right-click over any one of the selected items and use the Tag Messages menu to select a tag

 

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View tagged items

For quick access to a list of your tagged items, use the Tags option under your email folders. Once a tag is selected, your inbox will only display emails with tagged with the selected item.

This feature also works for Contacts and Events.

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Search for items with a specific tag

To search for tags, type one of the following into the Search field:

  • Type "Tag:"in the search bar and select from one of the tags in the drop down menu to quickly display all content with that tag type.

 

You can specify which type of Search results to include by pressing the button to the left of the Search button:

  • All Item Types: View all Mail, Contacts and Events which have been tagged with the Tag Name you have specified in the Search field
  • Mail: View the messages you have tagged with the Tag Name you have specified in the Search field
  • Contacts: View the contacts you have tagged with the Tag Name you have specified in the Search field
  • Events: View the events you have tagged with the Tag Name you have specified in the Search field

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Delete a tag

To delete or remove a tag from your list of options:

  1. Right Click the Tag
  2. Click Delete

 

Please note: Deleting a tag removes it from any content that had that tag, but will not delete any emails, contacts, or events.

 

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Remove a tag from an item

Removing a tag from a message, calendar, or event is easy. Click the X next to the tag in the email to quickly remove it.

 

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